19 systems for managing HR-related tasks

Human resources are an essential part of a company, but many organizations don’t manage these processes efficiently enough. So how can a small- or medium-sized business address this problem? 

The first and foremost spot a company should be looking at when trying to maximize the efficiency of its HR operations is in its software. HR software should make life easier for the department, such as by streamlining the flow of information or keeping all stakeholders updated with the current state of the business’s hiring process. Software can also help leaders discover how well time is being used, as well as highlight areas for potential improvement.

But software isn’t the only bottleneck that a company might encounter when trying to make its HR-related tasks more efficient. Sometimes, the processes used by HR departments are outdated or need revamping to take into account changes in the industry. 

To learn more about what works, we consulted 19 members of YEC about the best system small businesses should consider when managing HR-related tasks. Here are the systems that they favor, as well as why:

1. ADP

ADP is the best HR management software out there today. You can manage payroll, vacation days, sick time and provide updates to staff about new changes to HR policies. It really is a great all-in-one tool. Especially for a larger corporation where the HR staff can’t be directly connected to employees as much as they would like. – Amine Rahal, Little Dragon Media

2. BambooHR

BambooHR is a great HR software for small businesses. You can easily manage and streamline a number of HR tasks with BambooHR, such as collecting electronic signatures, tracking new job applicants, approving time-off requests and more. – Thomas Griffin, OptinMonster

3. Deputy

Deputy has a friendly user interface and offers 24/7 support for customers. It’s important to use software that’s also mobile-friendly so it suits everyone’s needs regardless of how they use it. With Deputy, it’s easy to manage all HR-related tasks and organize employee information. – Jared Atchison, WPForms

4. Google Suite

As a small business, keeping operations lean keeps your business profitable to scale. Depending on the size of your business, consider Google Suite as a starting point for HR-related tasks. A seemingly small cost per user can quickly add up over time as your company grows. Stick with Google Suite, establish your processes, and you will be glad to have lean operations to grow your business. – David Henzel, LTVplus

5. Gusto

Gusto is an HR software designed specifically for small businesses to manage payroll, taxes and onboarding of new employees. The software can automatically calculate and file payroll taxes, which is helpful for small businesses to remain compliant. Features like these are a major time-saver when your operations are starting out. – Matthew Podolsky, Florida Law Advisers, P.A.

6. Hubstaff

Hubstaff allows me to see my team’s screenshots, websites visited and levels of activity. It allows me to know what tasks they enjoy and hate the most. With Hubstaff, managing my team became easier and retention has been high ever since. Hubstaff helps us know who left their shift, who’s always on time and what stats they have in terms of productivity and efficiency. A good app indeed! – Daisy Jing, Banish

7. JazzHR

JazzHR is designed for specific cases in the hiring process. It excels at applicant tracking and interview management. It makes it super easy to screen applicants, post different jobs, and keep track of your entire interview process through an easy and centralized platform. Through the software, you can post to popular sites like Glassdoor and Careerbuilder. – Anthony Saladino, Kitchen Cabinet Kings

8. Justworks

We love the Justworks platform because it’s a combination of payroll, compliance and HR benefits all in one place. They’re also a Professional Employer Organization, which means that they bundle multiple small businesses together, so we can get the benefits that big businesses usually get. It’s been great for getting healthcare, managing time off, and so much more in several states. – Nathalie Lussier, AccessAlly

9. Namely

Namely has an incredible user interface that’s great on desktops and mobile screens. It manages everything and also includes compliance tools. It’s easy to use and very helpful for a small business that needs to manage multiple HR elements in one place. – Syed Balkhi, WPBeginner

10. QuickBooks

QuickBooks is an HR standby for small businesses. Its high costs are mitigated by the number of services that are provided with signup. You can organize taxes for the year, streamline payroll, and do more depending on the plan that you choose. The software runs on a secure cloud and is designed to be user-friendly. Any business owner or manager can use it and outsource HR services. – Riccardo Conte, Kimonus Inc.

11. Rippling

We’ve been using an all-in-one HR platform that helps you manage and automate all of your admin work. You can execute a lot of tasks such as pay employees and contractors in seconds and manage benefits, from health insurance to 401(k). Rippling integrates with 500-plus apps, Gmail, Slack and Salesforce. You will also have a modern hub for employee info, management and communication. – Kevin Leyes, Team Leyes

12. SAP SuccessFactors

SAP SuccessFactors is an excellent HR tool that offers a slew of great features for small- and medium-sized businesses. We enjoyed our time with the software because it allowed us to quickly and easily handle payroll and recruiting. – John Turner, SeedProd LLC

13. ThinkHR

We utilize ThinkHR, which has been a great resource in helping us navigate some of our HR-related needs and challenges. Their offering is robust to help guide an organization through the basics while also providing insight into the more complicated challenges that one could face. I realized that we had a blind spot with HR, and finding a partner that can alleviate that pain point is priceless. – Brad Burns, Wayne Contracting

14. Time Doctor

Time Doctor is a tool for tracking remote work. You can use it to track your employees’ work from anywhere in the world by getting daily reports. You also get screenshots of the work that’s being done. This way, it makes it easier for your employees to report the work done and you can use it to feed the necessary data for your payroll and other HR-related activities. – Blair Williams, MemberPress

15. Toggl

The best HR decision we’ve ever made was teaching our team to use a time-tracking software called Toggl. Unlike most of its competitors, it’s not focused on micromanaging your team but instead for them to track their productivity by having to manually start and stop the timer. When people see their actual output daily compared to the hours spent in the office, it’s a game-changer. – Karl Kangur, Above House

16. Trello

We use Trello to keep track of the interview and onboarding process for all of our team members. It’s so easy to keep close tabs on hiring, and have organizational checklists to make sure we aren’t forgetting any important info during the process. I also love using QuickBooks Online Payroll for an easy time paying our hires. – Rachel Beider, PRESS Modern Massage

17. Namely

Namely has an incredible user-interface that’s great on desktops and mobile screens. It manages everything and also includes compliance tools. It’s easy to use and very helpful for a small business that needs to manage multiple HR elements in one place. – Syed BalkhiWPBeginner

18. Wrike

Wrike isn’t free, but it will be net ROI positive. It can help you manage projects and people, create reports and charts, etc. You can create tasks and delegate tasks, set deadlines and then monitor and comment to encourage the team. Well worth the investment! – Morgan Taylor, LetMeBank

19. Zenefits

Zenefits works like most other HR software out there. It comes with payroll, time tracking, time-off requests, and more. It keeps all that information in one place so your company can easily track its employees. – Stephanie Wells, Formidable Forms


This article was authored by Scott Gerber and published on April 8, 2020 by Business.com.